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Here at Inventory Xpress we were using handheld devices to count stock years before most of our competitors had even drawn up a business plan.
We recognized early on that fast and accurate physical counts were the foundation of any inventory control system.
Since 1990 our customers have been using Xpress Count to cut inventory time in half and greatly reduce the most common count errors.
Cut Count Time In Half
Clients report up to a 50% savings in physical count time – and that’s on the day that saving time usually counts the most!
Improve Count Accuracy
With a tap of your finger you can easily switch between sizes for accurate count entry. No more ‘on-the-fly’ math mistakes. Overlooked items become a thing of the past.
Instant Reporting
The second you are done with the count you can retrieve your ending inventory and generate instant reporting. No more adding up and keying in which leads to additional mistakes and wasted time.
Training in 15 minutes
So simple and streamlined that anyone can be trained in about 15 minutes. We’ve really made it that easy!
Devices
Runs on all of today's newest technologies allowing you to quickly count your inventory by storage areas in sequence!
Xpress Basic is a faster, easier, more accurate and more reliable way to generate basic inventory cost of sales reporting. Quickly enter invoices by category and update item prices as required. Setup storage areas and sequences (shelf to sheet) to quickly record ending counts or use Xpress Count to cut count time in half.
Xpress Count
Using a Smartphone or Tablet managers can count their ending on hand is less than half the time it takes with pen and pad. This not only saves time during the actual count but eliminates manual data entry stages greatly reducing human error.
Xpress Order
Instantly compare current ending counts to your build to levels and generate a purchase order rounded up to the case size.
Declining Budget
For items like Paper Goods and Cleaning Supplies, you might not have the same level of control as consumable inventory, but with the Inventory Xpress Declining Budget tool, you can manage your costs against a budget throughout the course of the month.
AP Interface
Eliminate double entry and close the P&L and Cash Flow reporting window by electronically importing store level invoice transactions into your accounting software. You can download the file via the Internet on demand.
Inventory Xpress is the foundation module for building an inventory cost control toolkit. It is a store level, PC application which fully leverages the Internet while not relying on it. Purchases are imported or entered by item (not by category) which opens up the reporting to flag miscounts, price changes, usage changes, ideal order levels and excess ending inventory – the #1 cause of high costs.
Electronic Invoicing
Import invoices directly from most major distribution centers. This not only saves a ton of manager time compared to manually keying in each line item, it greatly reduces the most common human data entry errors.
Xpress Count
Using a Smartphone, Tablet or Pocket PC, managers can count their ending on hand is less than half the time it takes with pen and pad. This not only saves time during the actual count but eliminates manual data entry stages greatly reducing human error.
Xpress Troubleshooting
It’s not about preventing all human error, it’s about how quickly you can find and fix mistakes after the ending count. The Trouble Shooting report instantly pinpoints every potential error or issue seconds after the ending count.
Xpress Order
Shrinkage is an opportunistic infection. When and where you over stock, you will over use. Managers understandably prefer to err on the side of having too much than not enough. Xpress Order takes just seconds to determine exactly how much to order without the risk of running out and losing sales.
Declining Budget
For items like Paper Goods and Cleaning Supplies, you might not have the same level of control as consumable inventory, but with the Inventory Xpress Declining Budget tool, you can manage your costs against a budget throughout the course of the month.
AP Interface
Eliminate double entry and close the P&L and Cash Flow reporting window by electronically importing store level invoice transactions into your accounting software. You can download the file via the Internet on demand.
The key to inventory cost control is daily feedback. Most operations have a handful of “high cost/high loss” items that represent a substantial percentage of their total inventory costs – often 50% or more. These items can represent as much as 90% of all dollars lost to shrinkage (theft and waste). The truth is you’re probably not losing a lot of dollars on low cost items. You need to track these key items on a daily basis to impact inventory costs.
That’s where Xpress Daily comes in. If you already use Inventory Xpress, you have the foundation required to identify these “high cost/high loss” inventory items and build simple recipes to track when and where they are sold. Sales mix can be entered manually or imported electronically (Xpress Interface required for sales mix import).
Simply conduct key item counts each night after closing and then use Xpress Daily to pinpoint what was sold, what was used and the difference.
Knowing each morning how well your store controlled these key items the day before gives managers the feedback they need to train and monitor their staff and drive costs lower with each passing week.
As many have learned the hard way, building and maintaining recipes is the heavy lifting of Inventory Control. Xpress Menu makes this a much simpler and less time consuming process.
In order to hold store managers accountable for inventory cost performance, you must first know what those costs should have been. Xpress Menu gives you that answer in a reliable and affordable way.
Pinpoint Shrinkage
Few managers need to be told how to control an item – they need to be told which items to control! Xpress Menu will identify shrinkage right down to the quantity and dollar lost for each item in your inventory.
Imports POS Sales
Xpress Menu can import your Sales Mix directly from your POS. We have active interfaces to the most common POS systems.
Up-To-Date Plate Costs
Recipe and ingredient costs are automatically updated as each invoice is received providing up to the minute plate costs. With wholesale costs rising fast, this is a mission critical aspect of F&B management.
Fair Cost Comparisons
Compare your store’s actual cost against your store’s ideal cost – not against a historical average or compared to other stores. Different stores have different sales mixes and therefore different ideal costs.
Ideal Cost Summary Report
This report gives the store manager everything they need to attack shrinkage on a single page! It begins with a review of ideal to actual dollar costs by category along with total dollar loss and efficiency rating. It continues with a detail of the ‘Top 15’ item variances so managers focus first on where they can have the biggest impact on costs. It concludes with an eight cycle historical trend of ideal cost, actual cost, difference and efficiency rating to identify success or failure patterns while there is still time to make adjustments.
Month-To-Date Ideal Costs
This report rolls up each inventory cycle’s ideal and actual costs to provide a Month-To-Date detail that can be used to compare against monthly budgets, the monthly PNL and to fairly determine store bonuses.
Daily Variances
Each store has the ability to conduct daily counts and generate a daily variance report on sensitive or key items. This is a critical aspect of the Xpress Menu where we focus on getting managers to think about Inventory Control on a daily basis. It also helps troubled stores to zero in on problems areas and items and get them under control.
Inventory Xpress would not be what it is without our integrations with other restaurant essential software. We happily import and export data to and from a variety of programs.